Worknector ® Privacy policy

Last Modified: [09th Mar 2020]

1. Data Protection Declaration.

Here at Worknector, we made it a priority to protect your privacy.

Worknector OÜ, Estonia pst 5, 10143 Tallinn, Estonia, email: welcome@worknector.de (see imprint), hereinafter "Worknector", as the operator of the website "www.worknector.de", hereinafter the "Service", controls the use of the personal data of the users of the Service pursuant to Art. 4 (7) of the EU General Data Protection Regulation (“GDPR”). You can contact Worknector's data protection officer via datenschutz@worknector.de or Worknector's postal address, referring to the "Data Protection Officer".

Any data collected, used, stored, removed or used for any other purpose (hereinafter referred to as processing) is only used by Worknector to provide its services. Worknector's services have been specially designed to involve as little personal data as possible. All individual information on the personal or material circumstances of any specific or identifiable natural person (the so-called data subject) comprises personal data in the given context.

Your personal data will be processed in compliance with applicable European and Estonian data protection laws.

In the paragraphs below, you can find out more about which types of data are collected when you access the Service, what happens to this data, and how you can object to it being used if necessary.

2. Description and scope of data processing.

Any time you use the Service, Worknector's web servers record and store each access in a log file, hereinafter "log file data". This is done on a temporary basis only, and your log file data will later be removed automatically.

  • IP address and name of your internet service provider
  • Date and time of access
  • Name and URL of the retrieved file
  • Amount of data transferred
  • Message as to whether the request was successful
  • Identification data of the browser and operating system used
  • Screen resolution, language and time zone settings
  • The website from which the access was made
  • In addition to this data, further data may be collected by us and our partners. More information can be found below.

You can register with the Service and use it as a Job Alert subscriber, as a talent or as an employer. To do this, the data subject needs to enter personal data in the registration mask and other service masks. For this purpose, the following minimum data is collected:

As a Job Alert subscriber:

  • Email address
  • Kind of employment that you are interested in
  • The location of a job that you are interested in
  • Your ability to relocate
  • The professional job category that you are interested in
  • Your skillset
  • Languages spoken
  • Availability of an EU work permit
  • Your salary expectations

You can specify the following data optionally:

  • Specific companies to work for
  • Desired type of company

As a talent:

  • Email address
  • Salutation (Mr. / Ms.)
  • First name, last name
  • Your current living location without a specified full address (city name only)
  • Availability of an EU work permit
  • Job search status
  • The earliest start date to start the next job
  • Type of employment that you are interested in
  • Ability to relocate
  • Ability to travel for business
  • Professional job category that you are interested in
  • Salary expectations
  • Languages spoken
  • Your tech and soft skillsets
  • Work history
  • Education data
  • A short summary about yourself
  • Phone number

To participate in the bonus program for talents, you should specify the following data:

  • Gross annual salary (GAS) data as in a contract (employment agreement)
  • Contract (employment agreement) signing date as in a contract (employment agreement)
  • Start date of a job as in a contract (employment agreement)
  • Your bank details for the bonus payout

Additionally, to participate in the bonus program for talents, you must provide the following soft copies of certain pages of the signed contract (employment agreement):

  • A page with the main details of the contract (employment agreement) parties
  • A page with the contract (employment agreement) signing date
  • A page with the starting date of the job
  • A page/s specifying the gross annual salary (GAS) and other bonuses and compensation
  • A page/s with the signatures of the contract (employment agreement) parties

Please note that the soft copies should not contain any confidential commercial data (e.g. know-how data and others). Should they contain such data, please inform Worknector before sending the data to receive additional instructions.

You can specify the following data optionally:

  • Personal photo
  • Weblink to your other web profiles or sites
  • Additional languages spoken
  • Professional references
  • Skype ID

As an employer:

  • Data of a legal representative:
  • Salutation (Mr. / Ms.)
  • First name, last name
  • Business email address
  • Business phone number

3. Legal basis of data processing.

The log file data is processed in compliance with Art. 6 Para. 1 S.1 lit. f) GDPR. Making the Service accessible to you comprises Worknector’s legitimate interest.
If you provide personal data that is part of the mandatory field entry masks, the data processing is based on Art. 6 Para. 1 S.1 lit b) GDPR.
If you also enter personal data in other (optional) input field masks, the data processing is based on Art. 6 Para. 1 S.1 lit. a) GDPR.

4. Purpose of data processing.

We process your log file data to enable the use of the Service (set up a connection). This allows us to improve the system’s security and to administer the network’s infrastructure with better efficiency as well as to optimize the work of the website. We will evaluate your IP address only in case Worknector's network infrastructure or the network infrastructure of Worknector's Internet provider is attacked. Worknector processes other personal data you provide solely for the purpose of completing your registration and maintaining your account with the Service, namely:

  • Providing the services you requested, e.g. matching you with other users of our service (potential employers/job applicants).
  • Making certain that you have the best user experience, e.g. editing your profile and settings.
  • Honoring our contractual obligations to you, e.g. informing you about possible connections (interview requests, offers) via the platform, email, text message or phone.
  • Enabling you to participate in our services.
  • Informing you about our service, changes to our service or similar services that we provide.
  • For statistical use, in an anonymous form.

5. Recipients of personal data.

Your data will only be communicated to the authorized staff of Worknector and relevant data processors and service providers acting on behalf of Worknector, as well as to those users of Worknector’s Service (i.e. potential employers and/or job applicants) whom you have permitted Worknector to communicate your personal data to.

6. Use of cookies.

Cookies are small text files that are stored on your device when you use the Service. Through these files, Worknector receives certain information. This information is later used by Worknector to make your experience with the Service more convenient and efficient as well as to enable certain functions. You should know that cookies cannot run programs or do any harm to your device, for example by transmitting viruses to it.

Worknector uses two kinds of cookies in its Service – transient and persistent cookies. Transient cookies are those that are automatically removed once you close your browser or log out. These cookies include, in particular, session cookies that Worknector uses to recognize your device when you use the Service again.
Unlike transient cookies, persistent cookies are automatically deleted after a specified period of time. You can configure this period using your browser’s security settings. You can configure your browser cookie settings in accordance with your personal demands and even decline all cookies if you choose to do so. However, non-acceptance of cookies may limit the functionality of the Service.

Which cookies does the Service use?

Necessary cookies.

Necessary cookies make a website usable. They enable basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

Preferences cookies.

Preferences cookies help tailor the website according to your needs. They remember the information that influences the behavior and/or the layout of the website, such as the language you use or your location.

Statistics cookies.

Statistics cookies collect and report data anonymously and let website owners understand how visitors interact with their website. These can eventually improve your experience with the website.

Marketing cookies.

Marketing cookies are used to track visitors across websites. They help display ads that are relevant to users and can add more value to publishers and third-party advertisers.

7. Use of analytics tools.

Worknector automatically records information, namely usage data. Worknector may create aggregated anonymized data for advertising, market research, the improvement of existing products, and the creation of new innovative products. Besides that, Worknector uses the following analytical tools:

  • Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses so-called "cookies". These are small text files that are saved on your device and allow the way you use the website to be analyzed. The information about your use of the Service that is generated by cookies is usually transmitted to and stored on a Google server. However, if you activate IP anonymization on the Worknector website, your IP address will first be truncated by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and truncated there. On behalf of Worknector, Google will use this information to evaluate your use of the Worknector website, to compile reports on website activity, and to provide other services related to website activity and Internet usage at Worknector.

    The IP address transmitted by your browser as part of Google Analytics will not be combined with other Google data.

    You can prevent the storage of cookies by configuring your browser software accordingly. However, please note that if you do this, you may not be able to use the full functionality of the Service. You may also prevent the collection of data generated by cookies and related to your use of the Service (including your IP address) as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

    Worknector uses Google Analytics with the "_anonymizeIp ()" extension. Accordingly, IP addresses are truncated and, thus, a reference to individuals can be ruled out. If the data collected about you has a personal reference, this reference is immediately excluded, and the personal data is deleted immediately.

    Worknector uses Google Analytics to analyze and regularly improve the use of the Service. With these statistics, Worknector can improve its offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the US, Google is part of the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework The legal basis of this processing is Art. 6 (1) sentence 1 lit. f) GDPR.

    Information of the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. User conditions: http://www.google.com/analytics/terms/de.html,
    Overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html,
    and privacy policy: http://www.google.de/intl/de/policies/privacy

  • Hotjar is a web analytics service provided by Hotjar Ltd („hotjar“). If you have given your consent to cookies, Worknector uses hotjar to better understand users' needs and optimize the service and users' experience.

    Hotjar is a technology service that helps Worknector better understand the users' experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don't like, etc.). This enables Worknector to build and maintain the Service by means of user feedback. Hotjar uses cookies and other technologies to collect data on users' behavior and their devices (in particular, the IP address of the device (captured and stored only in anonymized form), device screen size, device type (unique device identifiers), browser information, geographic location (country and city), and the preferred language used to display the Worknector website). Neither hotjar nor Worknector will ever use this information to identify individual users or to match it with further data on an individual user.

    Worknector uses hotjar to analyze and regularly improve the use of the Service. With these statistics, Worknector can improve its offer and make it more interesting for you as a user. The legal basis of this processing is Art. 6 (1) sentence 1 lit. f) GDPR.

    Information of the third-party provider: Hotjar Ltd, St Julians STJ 3155, Malta, the EU

    Privacy Policy: https://www.hotjar.com/legal/policies/privacy/

8. Social media sharing.

Worknector offers the possibility to share job posts on social media, like Facebook, Twitter, LinkedIn or Xing.
In order to increase the protection of your data when visiting the Worknector website, these buttons are only embedded in the page by means of an HTML link and are not fully integrated. This ensures that when you visit a page on the Worknector website that contains such buttons, it will not automatically connect to the Facebook, Twitter, LinkedIn or Xing servers. If you click the button, a new browser window will open and call up a Facebook, Twitter LinkedIn or Xing page where you can interact with the plugins (after entering your login data if necessary).

Further information on these plugins, which open in a new browser window, can be found here:

LinkedIn Plugin.

The service links to a browser window that uses LinkedIn plugins provided by the LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Pl, Dublin, 2, Ireland (hereinafter referred to as "LinkedIn"). You can recognize the plugins of LinkedIn by the corresponding logo or the "Recommend-Button".
For details on the collection of data and your legal as well as settings options, visit LinkedIn at www.linkedin.com/static?key=privacy_policy.

Xing Plugin.

The service links to a browser window that uses Xing plugins provided by the New Work SE, Dammtorstrasse 30 Hamburg, 20354 Germany (hereinafter referred to as "Xing"). You can recognize the plugins of Xing by the corresponding logo or the "Recommend-Button".
For details on the collection of data and your legal as well as settings options, visit Xing at https://privacy.xing.com/en/privacy-policy

Facebook Plugin.

The service links to a browser window that uses so-called social plugins ("plugins") of the social network Facebook operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
For more information on the purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your related rights and settings options for the protection of your privacy, please refer to the Privacy Policy of Facebook: www.facebook.com/policy.php

Twitter Plugin

The service links to a browser window that uses Twitter microblogging plugins operated by the Twitter International Company, 26 Fenian St, Dublin, D02 FX09, Ireland ("Twitter"). The plugins are marked with a Twitter logo, for example in the shape of a blue "Twitter bird". An overview of the Twitter plugins and their appearance can be found here: dev.twitter.com/web/tweet-button
For more information on the purpose and scope of the data collection and the further processing and use of the data by Twitter as well as your related rights and settings options for the protection of your privacy, please refer to the Privacy Policy of Twitter: twitter.com/privacy

9. Embedded services and third-party content and websites.

YouTube Video.

For the integration of videos on the service, Worknector uses the provider YouTube. The Controller for the European Economic Area and Switzerland is:
YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA, represented by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Normally, when you visit any pages of the Worknector website that have embedded videos, your IP address is sent to YouTube and cookies are installed on your computer. However, Worknector has integrated its YouTube videos with the extended data protection mode (in this case, YouTube still contacts the Google Ad Manager – formerly Double Click – service, but according to Google's data protection declaration, no personal data is evaluated). This means that YouTube no longer stores information about visitors unless they watch the video. If you click on the video, your IP address will be transferred to YouTube and YouTube will know that you have watched the video. If you are logged in to YouTube, this information will also be assigned to your account. Worknector has no knowledge and no influence on the collection and use of your data by YouTube.
For more information on data protection, please refer to the YouTube or Google data protection policy below: https://policies.google.com/?hl=en

Google Maps.

Worknector uses maps by the service Google Maps of the third party Google on the service. Under the links provided, you will find the Privacy Policy: www.google.com/policies/privacy and the possibility of objection: www.google.com/settings/ads
The Service may contain links or references to other websites outside of our control. Please be aware that this policy does not apply to these websites. Worknector encourages you to read the privacy statements and terms and conditions of any linked or referenced websites you enter. These third-party websites may send their own cookies and other tracking devices to you, log your IP address, and otherwise collect data or solicit personal data.

WORKNECTOR DOES NOT CONTROL AND IS NOT RESPONSIBLE FOR WHAT THIRD PARTIES DO IN CONNECTION WITH THEIR WEBSITES, OR HOW THEY HANDLE YOUR PERSONAL DATA. PLEASE EXERCISE CAUTION AND CONSULT THE PRIVACY POLICIES POSTED ON EACH THIRD-PARTY WEBSITE FOR FURTHER INFORMATION.

10. Sonetel.

Worknector uses the chat and mailing functions of Sonetel to get in direct contact with website visitors and unregistered users.

The Controller is:
Sonetel AB, Mailbox 647, 114 11 Stockholm, Sweden.

During a chat connection, the location, IP address, browser and website visited are displayed to Worknector and stored. Your email address and your name will be forwarded to Sonetel within the scope of a mailing. Further information on data protection at Sonetel can be found at https://sonetel.com/en/help/help-topics/terms-conditions/privacy-policy/

11. Subscribing to the Worknector newsletter.

You have the opportunity to subscribe to the Worknector newsletter via the Service.
When you sign up for our email newsletter, we will periodically send you updates and marketing information, such as case studies and tips.
On the basis of your consent, Worknector therefore processes your personal data voluntarily provided during the newsletter registration (your email address and, if applicable, your name). The data collected by Worknector when registering for the newsletter will be used exclusively for promotional purposes by way of the newsletter for the above-mentioned purposes.

The newsletters contain a so-called "web beacon", a pixel-sized file that is retrieved from the MailChimp server when the newsletter is opened. In the context of this retrieval, technical information, such as information about your browser and your system, as well as your IP address and time of retrieval are collected. This information is used to improve the technical performance of the Service based on the technical data or the reading behavior of the newsletter audience based on their locations (which can be determined using the IP address) or access times.

You may change your mind at any time and revoke your consent to receive the newsletter with effect for the future. For example, you may unsubscribe from the newsletter by clicking on the unsubscribe link found in the footer of any newsletter email you receive from Worknector, or by using your account settings. After the cancellation, Worknector will immediately delete your data in connection with the newsletter distribution.

Worknector uses MailChimp, a marketing automation platform from The Rocket Science Group LLC, as Worknector's service provider (processor) to manage the Worknector newsletter, including the subscription process.
The Rocket Science Group LLC d/b/a MailChimp, based in the US (675 Ponce de Leon Ave. NE, Suite 5000, Atlanta, GA 30308, USA), is certified to the US-European Privacy Shield, which ensures compliance with the level of data protection in the EU.
Furthermore, we have concluded an appropriate contract data processing contract with MailChimp (Customer EU Data Processing Addendum).

There are cases where newsletter recipients are directed to the MailChimp website. For example, the newsletters contain a link that allows recipients to retrieve newsletters online. Furthermore, newsletter subscribers can update their data, e.g. correct their email address at a later point. The Privacy Policy of MailChimp is only available on their page. In this context, we point out that cookies are used on the MailChimp websites, and thus, personal data may be processed by MailChimp, their partners, and service providers (for example, Google Analytics). Worknector has no influence on this data collection.
The email addresses of our newsletter recipients, as well as other data of newsletter recipients described in the context of this Privacy Policy, are stored on the servers of MailChimp in the USA. MailChimp uses this information to send and analyze the newsletters on our behalf. Furthermore, MailChimp may, according to its own information, use this data to optimize or improve its own services, e.g. for the technical optimization of the distribution and presentation of the newsletters or for economic purposes or in order to determine which countries the recipients come from. However, MailChimp does not use the data of our newsletter recipients to send them newsletters in their name or to pass them on to third parties.
For more information on how Mailchimp handles user data, please see the Privacy Policy of MailChimp: mailchimp.com/legal/privacy

12. Retargeting services.

Worknector currently uses the retargeting functions of Google, LinkedIn, Twitter and Facebook. This service makes it possible to reach users who previously visited or registered on the service to show targeted advertisements and offers from Worknector based on the collected information. In the case of Facebook, Worknector is using the Facebook Pixel, which is implemented on the service.

Addresses and URL with privacy policies:

Google:
Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland
Privacy Policy: https://adssettings.google.com/authenticated
Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

LinkedIn:
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
Privacy Policy: http://www.linkedin.com/legal/privacy-policy
Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0

Facebook Pixel:
Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland)
Privacy Policy: https://www.facebook.com/policy.php

Twitter:
Twitter (Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07 Ireland)
Privacy Policy: https://twitter.com/privacy

13. Use of Google AdWords.

Worknector uses Google AdWords to draw attention to its offers by using advertising materials (so-called Google AdWords) on external websites. In relation to the data of the advertising campaigns, Worknector can determine how successful the individual advertising measures are. Worknector is interested in showing you advertisements that are of interest to you, to make the service more interesting to you, and to achieve a fair calculation of advertising costs.

These advertising materials are supplied by Google via so-called "ad servers". Therefore, Worknector uses ad server cookies, which measure certain performance metrics such as ads or user clicks. If you access the service through a Google ad, Google AdWords will store a cookie on your PC. These cookies usually lose their validity after 30 days and are not intended to identify you personally. Typically, the unique cookie ID, number of ad impressions per placement (frequency), last impression (relevant to post-view conversions), and opt-out information (noting that the user does not like to be addressed) will be saved.

These cookies allow Google to recognize your internet browser. If a user visits certain pages of an AdWords customer's website and the cookie stored on their computer has not expired, Google and the customer will be able to detect that the user clicked on the ad and was redirected to that page. Each AdWords customer is assigned a different cookie. Cookies cannot be tracked via the websites of AdWords customers. Worknector does not collect or process any personal data in the aforementioned advertising measures. We receive only statistical evaluations by Google. On the basis of these evaluations, we can identify which of the advertising measures used are effective. We do not receive any further data from the use of the advertising material; in particular, we cannot identify the users on the basis of this information.

Due to the marketing tools used, your browser automatically establishes a direct connection to the Google server. Worknector has no control over the extent and the further use of the data that is collected by the appliance of this tool by Google. Therefore, Worknector informs you according to the Worknector knowledge level: By the incorporation of AdWords conversion, Google receives the information that you entered the appropriate part of our internet appearance or clicked on an ad from Worknector. If you are registered with a service provided by Google, Google may associate the visit with your account. Even if you are not registered with Google or have not logged in, there is a chance that the provider will find and store your IP address.

You can prevent participation in this tracking process in several ways: a) by adjusting your browser software accordingly; in particular, suppression of third-party cookies will prevent you from receiving any third-party advertisements; b) by deactivating the cookies for conversion tracking by setting your browser to block cookies from the domain "www.googleadservices.com" under https://www.google.de/settings/ads; however, this setting will be deleted when you delete your cookies; c) by deactivating the interest-based ads of providers that are part of the self-regulation "About Ads" campaign via the link http://www.aboutads.info/ choices; however, this setting will be deleted when you delete your cookies; d) by permanent deactivation in your browser (Firefox, Internet Explorer or Google Chrome) under the link http://www.google.com/settings/ads/plugin We point out that in this case, you may not be able to use all of the features we offer.

The legal basis for the processing of your data is Art. 6 (1) sentence 1 lit. f) GDPR. More information about privacy at Google can be found here: http://www.google.com/intl/de/policies/privacy and https://services.google.com/sitestats/de.html Alternatively, you can visit the website of the Network Advertising Initiative (NAI) under http://www.networkadvertising.org. Google is part of the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

14. Duration of personal data retention.

The data will be erased as soon as it is no longer necessary to achieve the purpose for which it was collected. This is the case if you close your account with Worknector and there are no legal or official retention periods that prevent erasure.

15. Possibility of elimination by the data subject.

The data subject is free to modify, correct or erase the personal data provided, both during and after the registration.

16. Data saving during your request to Worknector.

In case you direct an inquiry to Worknector, Worknector saves the communication history with you as well as the information and data submitted in the course of this communication (e.g. email address) in order to optimally answer your request and any further follow-ups. Worknector will delete the relevant data after the storage is no longer required or restrict the processing if statutory retention periods exist.

17. Security of personal data.

Your data is being protected with all reasonable efforts. However, Worknector has to point out that the Internet does not allow for absolute data security despite all technical measures. Worknector is not liable for the actions of third parties.

18. Children under the age of 16.

The service is not intended for children under 16 years of age, and Worknector does not knowingly collect or use any personal data from children under the age of 16. No one under the age of 16 may provide any information to or on the Service. If Worknector learns that Worknector has collected or received personal data from a child under the age of 16, Worknector will delete that information. If you believe that Worknector might have any information from or about a child under the age of 16, please contact us at datenschutz@worknector.de

19. Your rights in relation to Worknector.

You have, upon such a request, the right to cost-free information about the personal data stored in regard to your person. Furthermore, you have a right, subject to the statutory provisions, to have such personal data corrected, blocked, and deleted. You also have the right to restrict processing concerning such data as well as, if you are an actual user of the service or have consented to the processing of your data to receive marketing communications, the right to data portability. Where you have given your consent for the processing of your personal data, you can withdraw your consent at any time through account deleting. You also have the right to lodge a complaint with a supervisory authority.

20. Amendments and revision of this Privacy Policy.

Worknector reserves the right to amend this Privacy Policy at any time, but Worknector will always observe the applicable statutes concerning data protection. An up-to-date version is available at Worknector's website. Worknector recommends that users regularly review Worknector's Privacy Policy in order to be informed about our current Privacy Policy.

21. Contacting Worknector regarding data privacy aspects.

If you have any requests, questions or suggestions related to data privacy, please direct your request to datenschutz@worknector.de or the registered office address:

Estonia pst 5,
10143 Tallinn, Estonia
To: Data Protection Officer

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